We deeply admire their initiative and commitment toward keeping their partners and guests informed on the plan they have developed to fight the spread of COVID-19. They have created a Mindful Meetings Guide that considers every precaution necessary for us to meet with confidence in the near future.
The first section of the guide focuses on how they have enhanced their standard operating procedures to meet the guidelines developed by the World Health Organization and Centers for Disease Control and Prevention (CDC). These new standards were created to maintain the health, safety, and well-being of all guests and staff. Their standard operating procedures have been broken down into the following areas: upon arrival, in the lobby, in your guestroom, grab & go dining, in-room dining, in our restaurant, and, in your meeting room. Each section thoroughly considers the potential risks and provides actionable efforts to minimize them.
The next section of the guide provides an updated capacity chart for all meeting space to reflect current social distancing guidelines. Following this, you are then able to view these rooms in a 3D virtual tour with the presented social distancing floor plan and set up. With this feature accessible, we can now visualize and prepare for our upcoming meetings with ease.
The following section of the guide discusses the packages available for your meeting that include your meeting room rental (provided to meet social distancing guidelines), food & beverage needs, break attendant, and two additional bottles of water per person. As discussed further within the guide, all food and beverage meals will be individually plated or packaged, all beverage stations will include a staff attendant, and only bottled water will be served. These steps were taken to limit the contact between staff and guests and avoid further contamination.
The last section of the guide introduces their new partnership with PSAV in which they will be offering Virtual or Hybrid technology services for your meeting. Their On-Site Virtual Events team at PSAV will provide their expertise to help you create a flawless event that meets all your objectives. PSAV offers a variety of virtual and hybrid services including video conferencing, webcasting and recording, and Chime live.
At Meeting Sites Pro, we are actively looking for new ways to reevaluate the way we meet. Our main priority will always be the health and safety of our attendees; thus, we must change and adapt to the challenges we face against the COVID-19 pandemic. We find comfort in knowing our hotel partners are doing the same. Together, we will get through this and come out stronger than before!