Professional Memberships:

GSA - Government Contract Vehicle

Meeting Sites Pro holds a contracting vehicle with the U.S. General Services Administration (GSA) for planning meetings and conferences which makes the company eligible for small business set-aside contracts.

Under contract award #GS23F-0130R Meeting Sites Pro is accessible to government agencies and small business set-aside contracts for the following:

SIN #541-4D Conference, Events, and Tradeshow Planning Services

Services include the making of all necessary arrangements for meetings, conferences, seminars and trade shows.  Marketing services may include but are not limited to the following services for a meeting, show, event and/or booth:

  • Site Selection & Contract Negotiations (COMPLIMENTARY)
  • Project Management
  • Coordination and implementation of third party participation
  • Collection management of third party payment for participation
  • Liaison support with venue
  • Audiovisual and information technology support
  • Topic and speaker identification
  • Site location research
  • Reservation of facilities
  • On-site meeting and registration support
  • Editorial services
  • Automation and telecommunications support
  • Design and editing productions
  • Mailing and other communication with attendees including pre-post meeting mailings/travel support and computer database creation

Meeting Sites Pro is a woman-owned small business, and as such can compete on any set-aside contract requests designated for this type of company.


On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!, a menu driven database system.  The internet address for GSA Advantage! is:

For additional information on ordering from Federal Supply Schedules, click on the FSS Schedules button at

Six-Step Purchase Process

  1. Prepare a Request - This includes, at minimum:
    1. A Statement of Work (SOW) describing the scope of work to be accomplished.
    2. If desired, Meeting Sites Pro offers assistance to you (free of charge) in development of your SOW requirements consistent with your available budget constraints.
    3. A request for a firm-fixed price or a ceiling price.
    4. Explanation of contractor- your selection criteria.
  2. Transmit the Request to Meeting Sites Pro and 2 other GSA contractors via email or fax
    1. Include Meeting Sites Pro's GSA SIN & corresponding contract number.
    2. Send your request to:
      Name: Kevin Harty, Contract Director
      Phone: 858.220.0003
  3. Response to Request
    1. Meeting Sites Pro will develop a proposal consisting of two parts: Technical and Price.
    2. Meeting Sites Pro will submit the proposal (written or oral) you by the predetermined deadline via the method of your choice.
  4. Best-value Determination
    1. Conduct a Best Value Review based on your selection criteria.
    2. Consider whether a Blanket Purchase Agreement (BPA) is a useful method of procuring these services. (For more information:
  5. Selection
    1. Select the best value contractor and issue a contract order.
    2. Planners will undertake the work under your direct supervision and will invoice you directly.
  6. Begin Work
    Note: GSA contract specialists are also available to assist you, but are not required to be involved in your procurement process.
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